Operations and Education Coordinator - Long Beach, CA

Reports to: Vice President of Operations & Education

Staff Status: Full-time, non-exempt

Position Summary:

Celebrating its 89th season, Long Beach Symphony (LBS) is a professional orchestra comprised of 72 tenured members with an annual budget of approximately $3.5 million. LBS presents five Classical concerts at Long Beach Terrace Theater, five Pops concerts in the Long Beach Arena and a variety of education programs in the concert hall, school district and community.

The Operations & Education Coordinator is responsible for assisting the Vice President of Operations & Education with administration of concert production and music education activities.

Primary Duties and Responsibilities:

Artistic Administration:

• Provide administrative support to the Vice President of Operations & Education.

• Serve as liaison to artist’s representatives as well as oversee guest artist travel, accommodations, transportation and on-site hospitality.

• Work with Orchestra Librarian to research instrumentation of each concert season.

• Prepare and organize materials needed for rehearsals, performances, and auditions.

• Work with the VP of Operations and the Orchestra Personnel Manager to generate and track the Musician’s Personal Services Contracts.

• Maintain appropriate databases, records, and files.

Concert Production:

• Assist VP of Operations & Education, along with the Orchestra Librarian and Orchestra Personnel Manager, in coordinating concert production.

• Attend all rehearsals and concerts; coordinate with production staff on stage set-up.

• Coordinate production stage crew schedules, facility needs and any other special concert requirements.

• Act in place of the Orchestra Personnel Manager and /or the Orchestra Librarian when required.

Education:

• Coordinate education initiatives with the staff, education committee, school districts, and musicians.

• Coordinate implementation of education programs including youth concerts, ensemble visits to schools, and Instrument Petting Zoo presentations.

Roger Goulette Chairman, Board of Directors Kelly Ruggirello President

249 E. Ocean Blvd., Suite 200, Long Beach, CA 90802 | 562.436.3203 | Info@LongBeachSymphony.org | LongBeachSymphony.org

• Assist in creation and distribution of digital education content for teachers.

• Recruit and coordinate volunteers for concerts and education programs.

• Identify and coordinate classroom education opportunities for guest artist.

Qualifications:

• General knowledge and interest in a variety of musical artists, genres and repertoire.

• Able to work in the office full time Monday through Friday plus evenings and weekends as needed for rehearsals/concerts/events.

• Detail-oriented, deadline-driven, highly organized problem solver with excellent follow-through, resilience, and positive attitude.

• Customer service oriented in all industry and interoffice interactions.

• Prior concert production experience necessary.

• B.A or equivalent background and experience.

• Minimum one year administrative experience with general computer skills (Microsoft Office, Word, Excel, Outlook, etc.)

• Professional demeanor, clear writing and verbal communication skills.

• Must be a licensed driver, own a reliable vehicle, and maintain insurance.

• Must be able to lift 30 pounds and occasionally be on your feet for long shifts.

Compensation and Benefits: The Coordinator starts at $20- $23/hr depending upon experience. The Symphony believes in providing work-life balance and offers generous health, dental, vision, and paid-time-off benefits. An employer-matched retirement plan also is offered.

How to Apply: Qualified applicants are invited to email a cover letter and resume with two professional references to VP of Operations & Education, Issy Farris at Issy@longbeachsymphony.org. If selected, an initial video interview will be scheduled. No phone calls, please.

Long Beach Symphony is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Our Vision: The vision of the Long Beach Symphony is to inspire and unite all people through the transformative power of music.

Our Mission: Long Beach Symphony engages audiences of all ages and cultures through exceptional orchestral performances, community partnerships and meaningful educational experiences.

Vice president of development - Hutchinson, KS

Founded in 1962, The Cosmosphere International ScieEd Center & Museum’s mission is “Inspiring Innovation Through Science Education and Honoring the History of Space Exploration.”

The Cosmosphere is home to the largest collection of U.S. space artifacts outside the Smithsonian and the largest collection of Russian space artifacts outside Moscow. One of the first affiliates of the Smithsonian Institution, The Cosmosphere hosts over 100,000 visitors per year, including over 12,000 schoolchildren. Entertainment venues at The Cosmosphere include the Hall of Space Museum, Carey Digital Dome Theatre, Justice Planetarium and Dr. Goddard’s Lab. Recently, the organization completed the “Revitalization Campaign” for facility improvements raising over $11 Million since 2014, and renovations are in progress.

The Cosmosphere provides leading edge STEM programming both at The Cosmosphere and virtually, and it seeks to enhance and expand this educational programming in the coming years. To maximize this potential, additional space is being considered.

SpaceWorks, a division of The Cosmosphere, provides restoration and replication of space artifacts, as well as museum and exhibit design and production services. Their work has been utilized by museums, private collectors, and numerous film and TV productions including the movie Apollo 13.

For more information, please visit www.cosmo.org

POSITION SUMMARY

The Cosmosphere is seeking a seasoned development professional to assume the position of Vice President of Development and grow the development program. Reporting to the President and CEO, and working closely with the executive team, the Vice President of Development will plan, direct, and coordinate all development activities, including major gift fundraising, annual giving, planned giving, campaign management, and special activities.

The Cosmosphere is located in Hutchison, Kansas, and the Vice President of Development will maintain an office there. Building and developing a strong network of supporters in the community is essential, and the professional in this position is expected to be a connector and vocal advocate between The Cosmosphere and the Hutchison community. In addition, the Vice President is expected to build new relationships and strengthen current connections with supporters across the nation, especially those in the air and space industry such as NASA, The Smithsonian, Space X, and others. A hybrid work schedule to accommodate essential travel for this purpose is expected.

RESPONSIBILITIES

Strategic and Management Responsibilities

Develop and execute The Cosmosphere’s overall fundraising strategy and annual fundraising plans in support of Cosmosphere’s services, programming, and endowment, as well as support for strategic priorities for growth and sustainability.
Develop, increase, and manage the fundraising capacity of The Cosmosphere.
Act as a connector and vocal advocate between The Cosmosphere and the Hutchison and Reno County communities, through regular and consistent involvement in community organizations and activities.
Maintain or build strategic relationships with current and potential individual, corporate and organizational donors across the country to identify possible funding opportunities.
Supervise and direct the work of the Development Coordinator.

Development Responsibilities

Create and implement annual development plan and strategy.
Identify and cultivate prospective major gift, corporate and planned giving donors.
Initiate, plan, support and participate in fundraising solicitations.
Travel as necessary to be successful in cultivating, soliciting and stewarding donors.
Identify grant opportunities to support The Cosmosphere’s mission, including federal, state, and local grant opportunities. Coordinate proposal writing and management of successful grants.
Coordinate activities and goals with the fundraising committee and board members on annual and targeted campaigns.
Coordinate development of publications to solicit donations and raise awareness of needs that require funding.
Serve as public spokesperson on museum needs and fundraising activities.
Maintain high ethical standards for fundraising activities and train new board members and committee members on those standards.
Train and lead other staff to support fundraising and marketing efforts.

QUALIFICATIONS

Education: BA (required), MA (a plus)
5+ years of demonstrated leadership success in non-profit fundraising and development, including cultivation and solicitation of individual donors, foundations, and corporations, as well as grant writing and grant management
Knowledge of museum development and experience with science and space programs is a plus
Proven management and leadership capabilities
Experience working with senior level executives in a corporate environment
High energy, positive, “can-do” attitude, flexibility, teamwork, and attention to detail; high degree of initiative
Strong verbal and written communications skills
Demonstrated ability to prospect, cultivate, and manage new donors
Strong relationship-building skills
Willingness to engage in significant travel regionally and nationally
Good computer skills and knowledge of database programs (The Cosmosphere currently uses Versai Museum Management Software.)

COMPENSATION

The salary range for this position is $95,000 - $120,000. The Cosmosphere offers a generous benefits package, including PTO, health insurance, retirement plan, and a social membership in Prairie Dunes Country Club.

The compensation range for the individual hired as Vice President of Development will be competitive and in accordance with the background and experience of the selected candidate.